Use Export Express to export authority data

Note: Export Express options are available only if your library has Export Express. See Using Export Express.

To select the data and specify the format of the report:

  1. Select the Authorities tab and select the Authority list reports subtab. The Authority list reports page appears.
  2. Double-click at least one MARC column from the Report output column list to move it to the Columns selected for output column.

    3. Important: You must select one MARC column from the Report output column list and move it to the Columns selected for output list when creating export files from the Authority list report subtab. The selected columns do not affect the report output, but at least one MARC column must be selected to generate the report preview.

  3. Select one of the following report output formats under Export Express.
    • MARC file - When you select MARC file, also select the Character encoding option: MARC-8, UTF-8, or LDR/09 for each record.
    • Other formats - MARC XML.

    Tip: For general information on using filters, see Apply filters to limit report output.

  4. Apply the appropriate filters to limit the data that is included in the file. For information on specific filters, see Authority Record Filters
  5. Click Submit. The Report Preview window opens displaying the first 1,000 (or fewer) rows in the sort order you specified and the number of records that will be in the export file. For more information, see Preview a report.
  6. Select one of the following check boxes:
    • Download report output - Then select Open. The exportable file is generated immediately in the selected format.
    • Save the report parameters for later use - Then type a name and a description for the report, and click Save. The report will appear on the My Reports subtab and you can run the report from there or schedule it. When you schedule the export report, it automatically creates the exportable file in the format you selected. See Schedule saved reports.
    • Create an authority record set from report results - Type a name for the record set, any notes to include, and save the record set. See Create a record set from the report output.